Addis Ababa: delegate management for diplomatic and continental convenings
16 August 2026 ยท 6 min read
Addis Ababa is the continent's diplomatic capital. The African Union Conference Centre, the UNECA complex and the Skylight and Hyatt conference venues host ministerial sessions, continental technical meetings and large development convenings, often with delegations rather than individual delegates.
Register delegations, not just people
Ministries and missions nominate their teams. Registration therefore has to capture the organisation, the role in the delegation and the access each person needs, then route it to an approving officer before a pass is issued.
Protocol grade accreditation
Different badge classes, different rooms, different privileges. Access rules are attached to the pass and enforced by the scanner at the door of each session, so a technical observer cannot walk into a closed ministerial.
Language and arrival logistics
Delegations arrive at Bole International across a narrow window and expect transfers, hotels and daily shuttles to be organised. Those lists come out of the registration record. Public pages can be read in the delegate's language, which matters for francophone, arabophone and lusophone missions attending an Addis convening.
Reporting for the secretariat
Attendance per session, participation by country and organisation, feedback and materials downloaded, all exportable for the meeting report that has to be circulated after the session closes.
Karibu by Cara runs the registration desk, the ticketing checkout and the B2B matchmaking system from a single event record, so organisers work in one place and delegates only ever see one link.
Frequently asked questions
- Can documents be restricted to accredited delegates?
- Yes. Session documents, speeches and recordings can be locked behind an approved registration and released per session or per day.
- Does the scanner work offline at the door?
- Scanning runs on any modern phone camera and is optimised for fast repeat scanning; a stable connection at the desk is recommended for live reporting.
Run your next event on Karibu by Cara
Registration, ticketing, accreditation, logistics, analytics and an online B2B matchmaking system, in one place.